Big Canoe Property Owners Association

POA Land and Facilities Master Planning Committee Charter

Purpose:
The Land and Facilities Master Planning Committee is formed to develop a Big Canoe
consolidated facilities and land use master plan to support the community’s Strategic Plan.
Membership:
The POA Board appoints a property owner as the committee Chairperson. The Chairperson
appoints additional property owner members. The General Manager is an ex- officio member.
The Developer or his representative is a full member. The HOA will provide a representative. All
committee members are expected to commit to be available for 15 to 18 months to provide
continuity and efficiency to the committee’s work activities.
Role:
The product of the Committee is to be a comprehensive document which clearly defines:
   1. The background, inputs and assumptions used in producing the Master Plan.
   2. The vision used as a basis for the plan, including a reaffirmation of the long range
planning elements of the Strategic Plan.
   3. The long term plan for existing amenities.
   4. The long term plan for existing community property and facilities.
   5. The long term need and plan for current service and support operations.
   6. New amenities, facilities and support operations that will be needed.
   7. Alternatives to facilities upgrade or new construction that may provide the needed level
of service (e.g. electronic record keeping, use of contract services, etc.).

Typical inputs to be considered include but are not limited to:
   1. Information, reports and recommendations produced by the Facilities Planning Task
Force in 2006 to 2009.
   2. Existing Big Canoe Strategic Plan.
   3. Existing Character of Big Canoe statement.
   4. Current Vision Statement.
   5. Developer plans and vision.
   6. Peer organization reviews.
   7. Property owner expectations.
   8. Administration background knowledge.
   9. Planning, legal and financial resources.
   10. Current and five year projected population and demographic data.

Validating and/or revising the work of the 2006 to 2009 Facilities Planning Task Force and
further defining the specific planning process to be used is the first work of the committee. The
product and process will require concurrence of the Board.
Authority:
The Committee reports to the POA Board and jointly establishes with the Board the parameters
within which the Committee will function. Work outside those parameters will require Board
approval. Anticipated spending is to be defined and must have budget concurrence from the
General Manager. Board approval will be required if the use of any paid resources is planned or
if other expenses cannot be covered from within the existing budget.
Communication:
Keeping property owners informed and collecting property owner input is called out separately
as a critical requirement. The Committee will develop a communication plan that includes an
update to the Board and the community at least monthly as well as other provisions for
communication on significant issues or conclusions.
Termination:
The work of the Committee will be complete and this charter will be cancelled when the final
report is accepted by the POA Board and submitted to the community. The work of the
Committee is targeted for completion within 18 months of the Board meeting authorizing the
committee.